Expert HRMS Overview, Step‑by‑Step Login Instructions & Benefits for Railway Employees
In the digital age, Indian Railways has transformed how it manages employee records, payroll, leave processing, and many HR‑related tasks through a centralized online portal called the Human Resource Management System (HRMS). This system ensures fast, transparent, and 24×7 access to important HR services for active and retired railway employees across India.
🔗 What Is Railway HRMS?
The HRMS (Human Resource Management System) of Indian Railways is an official digital platform developed by the Centre for Railway Information Systems (CRIS) to store and manage HR data — such as service history, leave, pay statements, performance records, and more — in a secure online environment. It replaces traditional paperwork and manual processes, allowing employees to access services online using login credentials.
📌 Official HRMS Login Portal (Web)
🔗 Official URL:
👉 https://hrms.indianrail.gov.in/HRMS/
⚠️ Be sure to always use this official HRMS link — there have been reports of fake websites mimicking the real HRMS portal to steal login credentials. Indian Railways has issued advisories urging employees to avoid any other URLs and protect their information.
👨💼 Who Can Use Railway HRMS?
The HRMS portal supports:
✔ Active Railway Employees
- Track service details and employment records
- Apply for leave and view leave balance
- Access salary information, pay slips, and yearly Form‑16
- Update personal data, bank details, and PF/Provident Fund info
✔ Retired Railway Employees
- Register using Retired Employee Registration feature
- Access pension related records and retirement benefits
- Manage profile and contact information online
Both active and retired employees need valid HRMS login credentials to use the portal.
🔐 How to Perform HRMS Login – Step by Step
Here’s a detailed, user‑friendly guide to logging into the HRMS portal:
- Open the Official HRMS Website
Go to the official HRMS portal in your browser:
👉 https://hrms.indianrail.gov.in/HRMS/
Make sure you are using a secure browser (Chrome or Firefox recommended) for best performance.
- Enter Your Login Credentials
You will see the login page. Enter:
- HRMS ID – your unique login ID allocated by Indian Railways
- Password – your portal password
Note: On first login, the default password is often set and you will be forced to change it for security.
- OTP Verification
Once you enter your credentials and click Login, an OTP (One Time Password) is sent to your registered mobile number.
➡ Enter this OTP to proceed.
➡ The OTP usually has time validity, so use it promptly.
- Access Your Dashboard
After successful OTP verification, you can view your personalized HRMS dashboard, including:
- Service records
- Payslips
- Leave and attendance
- Appraisal and performance history
- Retirement and pension info (if applicable)
🚨 First Time Users / Forgot Password
If you are logging in for the first time or forgot your password:
- Click on “Need Help for Login?”
- Use your IPAS Number / Employee Number to retrieve or reset your HRMS ID or password.
- Follow the OTP‑based verification process to reset credentials.
📱 HRMS Mobile App (Optional Access)
Indian Railways also provides a mobile version of HRMS, which allows employees to:
- Register using IPAS or PF number
- Receive OTP login access
- View leave, attendance, service history, and other modules
- Access pass facilities, E‑Pass modules, and more
The app brings flexibility and mobile‑friendly access beyond the desktop portal.
📌 Key Features of Railway HRMS
The Railway HRMS platform offers powerful HR services:
🧾 Employee Self‑Service
- Access salary and pay slip details
- View employment records, promotions, transfers
- Apply for leave and check leave balances
📈 Career & Performance Tracking
- Appraisal and performance records
- Service history and career progression
🪪 Retirement & Pension Services
- Retired employees can register and access pension details
- Settlement modules for retirement processing
📊 Reduction in Paperwork & Transparency
- All HR actions and records are digital
- Faster approvals and online tracking
These features bring transparency, convenience and administrative efficiency across the organization.
⚠️ Security Tips for HRMS Users
Because the portal stores sensitive employment and personal data:
✔ Always use the official HRMS URL and no other third‑party site.
✔ Never share your HRMS ID or password with anyone.
✔ Change your password regularly.
✔ Log out after each session.
✔ Use strong passwords and keep your registered mobile number updated for OTPs.
❓ Frequently Asked Questions (FAQs)
Q1. What is an HRMS ID in Railway?
➡ It is a unique login identifier assigned to each employee, often linked to your IPAS or PF/Employee number.
Q2. What if I don’t receive OTP?
➡ Ensure your registered mobile number is active and has network coverage. Retry or contact HRMS helpdesk if issues persist.
Q3. Can I login without registered mobile?
➡ No. The OTP‑based login requires your registered mobile number for verification.
👍 Conclusion
The Railway HRMS login portal is a crucial digital tool for all Indian Railways employees and retirees. It brings speed, transparency, and convenience to HR services — helping users access salary details, leave records, service history, pension information, and more with just a few clicks. Always access the system through the official portal and protect your login credentials to maintain data safety.